Secretary/Administrator

Part time , Temporary , Cambridge £16.00 per hour Ref No: IPRS6339
Our client has a temporary vacancy for a Secretary/Administrator to work for 2-3 days per week, initially for 2 weeks, but likely to be longer. You will need to attend the office. Main duties Provide administrative and secretarial support to the Unit Director and other senior staff as required. Extensive diary management, manage daily incoming information, circulate and respond to information, make potentially complicated travel arrangements, handle expenses claims, arrange meetings (e.g. book venues, arrange catering), prepare agendas and papers, take minutes, circulate and follow up any action points. Open, read and act on mail and emails received. Prioritise action to be taken, reply without intervention when able, draft responses and organise papers for signature. Draw attention to matters that require urgent action and prepare the groundwork ready for response; liaise with appropriate staff for action in the event of the manager’s absence. Read agendas for meetings, ensure all relevant documents and files are available, maintain filing system, including confidential files, committee papers and records to enable easy access and retrieval of documents. Maintain information flow within the department and the wider business community acting as liaison with the department, business, and external stakeholders, maintain records of departmental activities, manage the production of any communications and publicity materials as requested, update publication records. Organise events such as meetings, seminars, publicity events, provide administrative support including preparing documents, responding to enquiries including press enquiries, circulate daily bulletins of events listings Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.
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